Who must be listed and what information is required for officers, directors, and trustees on Form 990-PF?

Form 990-PF requires private foundations to disclose comprehensive information about all individuals who exercised official, managerial, or decision-making authority during the tax year. This reporting obligation applies regardless of whether the individual received compensation from the foundation.

Individuals who must be listed

• Officers: Such as President, Vice President, Secretary, Treasurer, or any other officer role recognized by the foundation.
   
• Directors and Trustees: Members of the governing body who participated in policy, operational, or financial decision-making.
   
• Individuals with comparable authority: Persons who, by virtue of their responsibilities, had the ability to sign checks, approve grants, manage resources, or otherwise direct the affairs of the foundation, even if they did not hold a formal officer or board title.
   
• Disregarded entities: If the foundation owns a disregarded entity (for example, a single-member LLC), individuals serving as officers, directors, or trustees of that entity must also be listed, unless they are already reported as officers or directors of the foundation itself.

Information required for each reportable individual

For each person listed in Part VII, the instructions require the following details:

(a) Name and address of each individual.

(b) Title or position (e.g., President, Treasurer, Board Member) and the average hours per week devoted to that position. “As needed” or vague entries are unacceptable—precise average hours per week are required.

(c) Compensation received from the foundation for the role—if unpaid, enter “-0-.” 

(d) Contributions to employee benefit plans and deferred compensation—this includes both current benefit contributions and any deferred amounts. 

(e) Expense account and other allowances—including taxable and nontaxable fringe benefits, allowances (e.g., housing, auto), and other perquisites (excluding de minimis fringe benefits).